The Challenge
Common problems in pharmacies
Expired products slip through the cracks
Manual expiry tracking is unreliable. Selling expired medications is a serious compliance violation and a health risk to customers.
No audit trail for controlled substances
Regulatory compliance requires detailed records of inventory movements. Manual logbooks are difficult to maintain and easy to falsify.
Batch tracking is done on paper
Tracking product batches, lot numbers, and supplier information on paper creates filing nightmares and makes recalls nearly impossible to manage.
Complex pricing with generics and branded alternatives
Managing pricing for branded drugs, generics, and discounted items across different suppliers requires a system, not a spreadsheet.
The Solution
How eKaha solves it
Expired products
Automatic expiry alerts warn you before products expire. FIFO ensures oldest stock sells first.
No audit trail
Complete audit logs track every inventory movement, sale, and adjustment with timestamps and user attribution.
Paper batch tracking
Digital batch management records lot numbers, supplier info, and expiry dates for every product unit.
Complex pricing
Flexible product management handles branded, generic, and discounted pricing with category organization.
Features
Built specifically for pharmacies
Expiry Tracking
Set expiry dates per batch. Get alerts before products expire and prioritize near-expiry stock for sale.
FIFO Inventory
First-in-first-out costing ensures oldest stock sells first, reducing waste and improving compliance.
Audit Logs
Every action is logged -- who sold what, when stock was adjusted, and why. Complete compliance trail.
Batch Management
Track lot numbers, supplier details, and purchase costs per batch for full traceability.
Category Organization
Organize medications by category, type, or supplier for fast lookup during busy hours.
Professional Reports
Generate compliance-ready reports and export to XLSX for regulatory submissions and accounting.
“Before eKaha, we found expired items on shelves regularly. Now the system alerts us automatically, and we have a complete digital trail for every product movement.”
Pharmacy Owner
Pharmacy, Cebu City