Adding Products

Adding Products

Your product catalog is the foundation of your POS system. Here is how to set it up effectively.

Product Fields

Each product in eKaha has the following fields:

Product Kinds

eKaha supports three product kinds:

• Finished Good: Products you sell directly to customers (e.g., a cup of coffee, a bag of rice)
• Raw Material: Ingredients or supplies used to produce finished goods (e.g., coffee beans, milk)
• Modifier: Add-ons or customizations applied to other products (e.g., extra shot, whipped cream)

Categories

Categories help you organize products and make them easier to find at the POS:

1. Go to Products > Categories
2. Click Add Category
3. Enter a name (e.g., "Hot Drinks," "Snacks," "Medicines")
4. Products can be assigned to one category

Adding Products with Units

For inventory tracking, you should set up product units:

1. Sale Unit: The unit you sell in (e.g., "piece," "cup," "plate")
2. Purchase Unit: The unit you buy in (e.g., "box," "kilogram," "case")
3. Conversion Factor: How many sale units per purchase unit (e.g., 1 box = 24 pieces)

This allows eKaha to automatically convert between purchase and sale quantities.

Bulk Operations

For large catalogs:

• Use the import feature to add multiple products at once
• Products can be exported to XLSX for external editing
• Categories can be assigned in bulk

Best Practices

1. Be consistent with naming -- "Coca-Cola 350ml" not "coke" one day and "Coca Cola" the next
2. Use categories -- they make the POS faster to navigate
3. Set reorder thresholds -- get alerts before you run out
4. Add cost prices -- enables profit margin tracking
5. Keep product list current -- archive discontinued items instead of deleting them